Small Businesses solutions for web based employee management, scheduling & payroll tools, time management

You have come to the right place if your organization wants to gain operational productivity and optimize resource management by using latest technologies and industry best practices.GoToWorkspace.com offers simple to use yet feature rich tools, solutions and services to help you manage your business operations efficiently. GoToWorkspace.com currently offers simple to use internet or intranet based tools and solutions for employee and employee time management processes. We are constantly enhancing and adding new services to our existing services and tools portfolio to help you take your business to the next level!

Employee & time management
Enterprise version
Free version
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Employee and time management solutions

At GoToWorkspace.com, we provide end to end solutions to help your business manage employees and their payroll time. Using our feature rich yet simple to use tools you can manage your employees and payroll time in optimal and productive ways. We provide standard as well as customized solutions to our customers in the area of employee and employee time management.
Alhough your enterprise may not need to use all of the capabilites we offer, following is a brief summary of some of the capabilites our standard tools and solutions have:

Managing employees

Managing employee roles/skills: Create hierarchy based roles for your enterprise and assign appropriate privileges to each role. Roles can be mapped to various work locations and assigned to corresponding employees.

Managing employee privileges: Based on roles assigned to employees, easily control which employee gets access to which privilege under your account, for e.g. specific employees can approve time offs of their reports or specific employees can create schedules for employees etc. Employee privileges can be given at site level or at enterprise level.

Managing employee hierarchy: Create hierarchy based employees with specific roles and assign them to appropriate manager based on roles hierarchy. Manager's responsiblites can be controlled using role privileges. Employees can query/search other employees in the directory to look up for certain employees, their roles, their location and reporting managers. Employee can be hourly worker or salaried, easily manage employee payroll details.

Managing employee time offs and accruals: Flexibility to create time off types based on your enterprise requirement. Some of the features include accrual type(abosulte or % of hours worked), accrual period, paid/unpaid etc. Award single or multiple time off type to employees, accrual done automatically based on time off type accrual period.

Managing employee approvals: Workflow based approval notifications are generated based on employee manager and manager's privileges in the hierarchy. These approvals can be for employee time off approvals, employees swapping shifts approvals etc.

Managing business sites/locations: Create multiple sites or subsites for your enterprise even for geographically dispersed locations on different time zones. Employees can be assigned to one or multiple sites. Set site specific schedule windows, time zones, overtime criteria etc.

Controlling employee overtime: Proactively than reactively control and minimize employee overtime using advanced tool options. Tools alert when employees are scheduled overtime as well as when employees swap or extend shifts with each other. Proactive overtime alerts include overtime as well as differential payroll amount due to overtime.

Planning and managing employee time

Creating employee schedules: Create employee schedules using our graphical, feature rich yet user friendly scheudling tools. Some of the capabilites include single click switching to schdule planning,real time clock in/out graphical monitoring and planned versus actual payroll differential modes, upload timesheets if you wish to import schedules from other tools, launch computer based clock in/out tool for employees for any site,export in various formats, create printable schedules for employees, copy, swap schedules,commit to employee shift requests, alerts for employee overtime as well as employee unavailability due to employee vacation or time off.

Capturing employee attendence(real time): Capture employee clock in/out using GoToWorkspace.com's web based tools or integrate with your existing employee attendence device(eg. time clocks, biometric devices, card readers etc.)

Site monitoring: Monitor sites for real time clock in and out activities for one or multiple sites. Site monitoring tool alerts for employees early, late or behind their scheduled time as well as shows real time employee attendance at any site. You will be able to monitor your sites real time anywhere over the web using our tools.

Differential reporting tool: Very important tool to create graphical differential report to help managers provide information on employees consistently underworking or overworking for overtime. Details at the employee, day and payroll period level includes differential hours as well as differential payroll due to overtime.

Shift request and swap tools: Flexibility to restrict employee shift swapping among each other based on roles and whether or not manager approvals required. Automatically routes approval requests to right manager with privileges for approval in employee hierarchy.

Payroll tools: Construct, save and archive payroll detail reports, add, edit or delete payroll lines(eg. work hours, bonus etc.) for specific employees, submit with instructions to your payroll processor with single click.

Why choose GoToWorkspace.com?

■ GoToWorkspace web tools are currently used by thousands of very satisfied users and the list is growing each day.
■ Our deligent support team works around the clock(our average SLA on issues/questions is less than 4 hours) to help our customers.
■ GoToWorkspace will guarantee quality of the work/customizations provided to each client.
■ We provide the most economical solutions in the industry for time management solutions, without any compromise in the quality.
■ If client chooses to hostsolutions on GoToWorkspace managed servers, we provide industry standard security of the data and applications with complete disaster recovery process in place.
■ The design of our basic tools is flexible and scalable that we can easily accomodate any custom requirements at most economical rates with quick turn around. The solution is also scalable to meet any additional customer requirements that may arise infuture.
■ GoToWorkspace can also integrate these tools into your existing Human resource management, payroll applications and anyother application that you might be currently using, providing you with end to end integrated solutions.
■ We will ensure users of the tools are upto speed by providing them all the training and manuals required to use the tools effectively.
■ We provide free detailed requirements analysis for solutioning and advice if there are any gaps between specific customer requirements and our standard tools along with quote to our clients depending upon customizations(if needed) and tools versions used.

Enterprise version employee & time management solutions

Quick online quote & trial account ►

GoToWorkspace.com provides standalone as well as integrated solutions to large and mid size corporations in the areas of employee scheduling and payroll forecasting, payroll optimization tools, time and attendance collection, planned vs actual payroll reconciliation. GoToWorkspace.com provides comprehensive end to end solution and process outsourcing including development, maintenance and support of customized, scalable enterprise solutions on intranet as well as world wide web using enterprise managed hosts or GoToWorkspace.com managed secure servers. Our designs and tools flexibility and scalability allows as to accommodate any customer requirements with quick turn around and highly economical packages. For more details on how your enterprise can benefit from these optimization and productivity tools please contact us for free requirements analysis and quote.

Pricing

The pricing is determined based on features used, number of employees, number of sites and if any customizations required for specific business requirements. Click here for quick no obligation online price quote for monthly subscription based on your business requirements.

System requirement

Absolutely no installation or download is needed, all you need is an Internet or network connection and a browser to use online employee scheduling tool. For time clock hardware units, subject to which time clock/biometric devices for employee time capture are integrated with GoToWorkspace.com, there may be software installations and configuration needed on client local network.

Tool categories and features

Following is the list of some salient features of GoToWorkspace.com web based services:

Employee role management

Optional setup, ability to create hierarchy based roles along with role description and unique identifying color to help in scheduling tools. The top level role can be CEO or owner of the corporation. Each role can be assigned certain privileges. approve employee time off, plan schedules, manage employees, manage sites etc.) based on business requirement, these privileges can be restricted at site level.

Business site management

Required setup, these are physical or virtual locations where employees or resources or utilized. These sites are used in scheduling tools. Specify schedule time periods, employee overtime criteria, and required roles for the site.

Shifts management

Optional setup, shifts can be created at site level. Once created employees can request specific shifts convenient to them. Schedule planner can view these shift requests in scheduling tool and accept shift requests based on schedule planning guidelines. Employees can log in and view status of shifts anytime.

Time off types /vacation/Sick time management

Optional setup, create time off types based on various accrual types(% of hours worked, absolute hours etc.), accrual period and paid or unpaid. Assign one or many time off types to employees. Accrual is done automatically.

Employees/resources management

Create employees or non-human resources for scheduling purpose. Employees payroll information can be specified, assign one or multiple sites to employees, assign specific role to the employee, assign employee manager and award time off types.

Scheduling tools

User friendly graphical scheduling tool that can be used to plan schedules, view real time clock in/out information graphically and graphically generate differential reports of planned vs actual payroll. The tool effectively minimizes overtime by employees. Ability to export schedules in various formats, publish schedules to employees, upload time sheets, generate printable scheduling reports, flexibly create shifts on the fly or accept employee requested shifts, copy schedules at day or specific time window levels, swap schedules among employees, alerts to warn scheduler of shifts conflicts with other sites, overtime as well as employee pending or approved vacation. Tool dynamically displays payroll summary at employee, daily and schedule window levels highlighting overtime as well as incremental overtime amount.

Capturing employee clock in/out

Using clock in/out tool, conveniently capture employee real time clock in/out time. If clock in/out is missed or can not be captured due to network issues, manager can log into clock in/out admin to add/edit any clock in/out records.

Integration with time clock devices (biometric/punch in/proximity)

Certain time clock devices can be integrated with GoToWorkspace.com's services. Please contact us for details.

Reconciling schedules

This capability allows executive team to see differential of planning vs actual employee clock in/out records graphically. This helps establish a pattern and eventually identification of problem employees and/or shifts, sites for employee absence, overtime. Reconciliation tool also shows incremental or decremental time and payroll amount with highlights for overtime if there is any.

Monitoring sites

Graphical tool to monitor site activities in terms of employees present at the site and most recent clock in/out activity along with time difference details with respect to planned versus actual clock in/out by employee and employee roles to ensure sites have proper coverage of roles required. Monitor one or multiple sites together.

Approvals management

Based on employee privileges, approval requests are routed to specific employees in organization hierarchy. Approvals is requirement for employee time off and can be optionaly setup for employee shift swaps. Approvals are work flow based.

Employee time off

Employees can submit time off requests, notifications are generated to approving managers in organization hierarchy. Automatic adjustments in employee accrued time off hours is made upon approvals.

Shift swapping management and governance

Optionally turn on capability for employees to swap shifts among themselves, restrict shift swapping strictly within same role, optionally setup approval of shift swap by prvileged manager to control employee overtime.

Payroll creation

Create payroll summary based one employee work hours, add/edit lines for employee time, bonus, paid time offs etc and submit to your payroll processor with single click.

Employee management and scheduling tools free version

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At GoToWorkspace.com, we offer less sophisticated, simple version of our tools and services at no charge to help small business and individuals benefit from our web based employee scheduling tools. Following are some of the features of the free version of web based employee scheduling tool offered at GoToWorkspace.com

Employee role management

Optional setup, ability to create roles along with role description and unique identifying color to help in scheduling tools.

Business site management

Employees/resources management

Create employees or non-human resources for scheduling purpose. Employees payroll information can be specified, assign a site to the employees, assign specific role to the employee.

Scheduling tools

User friendly graphical scheduling tool that can be used to plan schedules. Ability to export schedules in various formats, publish schedules to employees by email, upload time sheets, generate printable scheduling reports, copy schedules at day or specific time window levels etc. Tool dynamically displays payroll summary at employee, daily and schedule window levels.

Feature comparison between enterprise and free version of employee management and scheduling tools

Feature	Enterprise version	Free version
Work location/site management
Sites available	1 or more	Maximum 1
Overtime criteria setup
Shifts management
Manage schedule using predefined shifts
Shift requests by employees
Shift swap and approvals
Time off/vacation/sick time management
Create time off types based on organization/industry requirement
Workflow based time off approval
Automatic accrual based on time off type rule
Employees/resources management
Employees available	4 or more	Maximum 4
Assign specific role
Assign multiple sites to employees
Assign one/multiple time off types to employees
Employee role management
Unlimted roles
Roles Hierarchy
Employee directory
Employees information lookup within a company
Scheduling tool features
Use scheduling tool in planning mode
Use scheduling tool in real time/reconcilation mode
Export and publish schedules
Schedule swapping among employees
Employee overtime governance and control
Employee shift conflicts with other sites alerts
Employee shift request acceptance
Availability alerts due to employee time offs(pending or approved)
Capturing employee clock in/out
Capture employee real time clock in/out attendence
System integration with biometric/swipe card/punch in time clock devices
Employee time clock device integration/connectivity
Monitoring sites
Real time site monitoring for real time staffing levels and recent clock in/out activity.
Approvals management
Workflow based shift swapping approvals
Workflow based employee time off approvals
Shift swapping management and governance
Restrict shift swapping among same employee roles
Optionally set approvals for shift swapping
Alerts for employee overtime due to shift swapping
Paryroll reports
Advanced editable payroll report(includes work hours/overtime details/bonus info etc.)

Our employee time planning and management solutions includes (but not limited to) following. Most of these features can be used independently of rest of the features:

Features:

Screen shot close		You can create multiple sites(physical or virtual) under your business.
Screen shot close		You can specifiy overtime criteria for each site(eg 8 hours/day or 40 hours/week).
Screen shot close		You can create employees with payroll details.
Screen shot close		You can create various HR/job roles and assign them to employees.
Screen shot close		You can create multiple shifts and have employees request specific shifts.
Screen shot close		You can create different types of vacation types(paid/unpaid,sick etc.) and assign them to employees. Accural is done automatically.
Screen shot close		Employees can request time off and receive work flow based approval.
Screen shot close		You can create and forecast employee schedule using our very powerful yet easy to use scheduling tool.
Screen shot close		Scheduling tool provides payroll summary(overtime highlighted) as you prepare schedules.
Screen shot close		Single click schedule publish to employees via email.
Screen shot close		Employees can log in with their login credentials and view schedules.
Screen shot close		You can view schedules at employees and or sites levels for any period.
Screen shot close		Employees can clock in/out their work hours on your site using clock in/out tool launched by site manager.
Screen shot close		You can view live clock in/out information about employees.
Screen shot close		You can graphically view planned vs actual clock in/out time for each employee.
Screen shot close		You can generate differential payroll report between planned vs actual payroll hours at site/employee levels for any period.
Screen shot close		With single click you can publish clock in/out payroll summary to your payroll processing department.
Screen shot close		24 x 7 customer support.